QR4 Family Conferences Instructions

Conference Schedule & Statement

Formal conferences are one way to make sure you and families set aside time for structured and focused discussions about their children. Conferences may be held at the same time each year (ex. fall and spring), when children move to a new program, as requested by families, or as needed.

What does the documentation look like?

Your documentation will include:

• A conference schedule showing that conferences are offered at least twice a year:
• A statement explaining:
  • How families are informed about conferences
  • How families sign up to attend a conference

Your conference schedule may be in the form of written documents to families, a calendar, a newsletter describing when conferences are offered, or within a handbook families receive when they enroll their child in your program.

Build a Policy or Statement

Develop a statement that describes your program’s approach to family conferences. The Reflection Questions below will help you think about what you do in your program to capture it when creating your statement. Once you have spent time reflecting on the questions below, you’re ready to build your Family Conferences statement.

Do you need more time to think about writing your Family Conferences statement? Use the Writers Tips and Prompts to find examples and get more guidance.