Quality Rating 4: Family Conferences

Instructions

Child Care Centers and Family Child Care programs will upload the following to meet the requirements for Administrative Policies and Practices: Family Conferences: ADM 6.4:

  • A Conference Schedule showing that conferences are offered at least twice a year
  • Statement explaining:
    • How your program informs families about conferences
    • How families sign up for conferences

The Policy or Statement Builder provides a step-by-step guide for creating your statement or policy.

Conference Schedule & Statement

Formal conferences are one way to make sure you and families set aside time for structured and focused discussions about their children. Conferences may be held at the same time each year (ex. fall and spring), when children move to a new program, as requested by families, or as needed.

What does the documentation look like?

Your documentation will include:

  • A conference schedule showing that conferences are offered at least twice a year:
  • A statement explaining:
    • How families are informed about conferences
    • How families sign up to attend a conference

Your conference schedule may be in the form of written documents to families, a calendar, a newsletter describing when conferences are offered, or within a handbook families receive when they enroll their child in your program.

Build a Policy or Statement

Develop a statement that describes your program’s approach to family conferences. The Reflection Questions below will help you think about what you do in your program to capture it when creating your statement. Once you have spent time reflecting on the questions below, you’re ready to build your Family Conferences statement.

  1. How are families informed about conferences?
  2. What is the process used for families to sign up for conferences?

Once you have spent time reflecting on the questions, you have the option to download and save the Family Conferences template to create your statement.

Technology Tips

Download the PDF.

Save the PDF.

Print the PDF.

Edit the PDF.

Do you need more time to think about writing your Family Conferences statement? Use the Writers Tips and Prompts to find examples and get more guidance.

Where can you learn more?